Club Constitution

1. Name

The name of the incorporated Association shall be THE GRANGE BOWMEN INC. (In these Rules

called “The Association”).


2. OBJECTS

The objects for which the Association is established are:

(1) To promote Archery in a social and family environment in accordance with the historic traditions associated therewith.

(2) To practice Field Archery in a competitive sport in its basic form of Instinctive Archery in

accordance with the Rules of Competition and Constitution of the Governing Authority (ABA) for instinctive field archery in Australia and its Territories.

(3) To perpetuate and foster bowhunting as a philosophy of legitimate activity incorporating the principles of effective game management and conversation and preservation of the natural

environment as policy and according to the Ethics and Constitution of the Governing Authority for Bowhunting in Australia and its Territories.

(4) To establish programmes emphasising high standards of sportsmanship, friendship, co‐

operation, and ethics directed to the coaching of members in competition Archery and skill with the bow and arrow and to the development of skills in bushcraft and self‐sufficiency in the bush.

(5) To be an Association where membership consists of persons of all ages who actively support and uphold the ideals of field Archery and Bowhunting as prescribed by the Australian Bowhunters Association.

(6) To encourage the development of the young and to assist the handicapped in the community to broaden their experience through participation in the Sport.

(7) To promote social activities for the benefit of the Association and its members.


3. POWERS

The powers of the Association are:‐

(1) To take over the funds and other assets and liabilities of the present unincorporated association known as the “GRANGE BOW MEN”;

(2) To subscribe to, become a member of and co‐operate with any other association, club or

organisation, whether incorporated or not, whose objects are altogether or in part similar to

those of the Association provided that the Association shall not subscribe to or support with its funds any club, association or organisation which does not prohibit the distribution of its income and property among its members to an extent at least as great as that imposed on the

Association under or by virtue of Rule 21 (10);

(3) In furtherance of the objects of the Association to buy, sell and deal in all kinds of articles,

commodities and provisions, both liquid and solid, for the members of the Association or

persons frequenting the Association’s premises;

(4) To purchase, take on lease or in exchange, hire and otherwise acquire any lands, buildings,

easements or property, real and personal, and any rights or privileges which may be requisite

for the purpose of, or capable of being conveniently used in connection with, any of the objects of the Association; Provided that in the case the Association shall take or hold any property which may be subject to any trusts the Association shall only deal with the same in such manner as is allowed by the law having regard to such trusts;

(5) To enter into any arrangements with any Government or Authority that are incidental or

conductive to the attainment of the objects and the exercise of the powers of the Association,

to obtain from any such Government or Authority any rights, privileges and concessions which the Association may think it desirable to obtain, and to carry out, exercise and comply with any such arrangements, rights, privileges and concessions;

(6) To appoint, employ, remove or suspend such managers, clerks, secretaries, servants, workmen and other persons as may be necessary or convenient for the purpose of the Association;

(7) To remunerate any person or body corporate for services rendered, or to be rendered, and

whether by way of brokerage or otherwise I placing or assisting to place or guaranteeing the

placing of any unsecured notes, debentures or other securities of the incorporated association,

or in or about the incorporated association or promotion of the incorporated association or the

furtherance of its objects;

(8) To construct, improve, maintain, develop, work, manage, carry out, alter or control any houses, buildings, grounds, works or conveniences which may seem calculated directly or indirectly to advance the Association’s interests, and to contribute to, subsidise or otherwise assist and take part in the construction, improvement, maintenance, development, working, management, carrying out, alteration or control thereof;

(9) To invest and deal with the money of the Association not immediately required in such manner as may from time to time be thought fit;

(10) To take, or otherwise acquire, and hold shares, debentures or other securities of any company or body corporate;

(11) In furtherance of the objects of the Association to lend and advance money or give credit to any Person or body corporate, to guarantee and give guarantees or indemnities for the payment of money or the performance of contracts or obligations by any person or body corporate, and Otherwise to assist any person or body corporate;

(12) To borrow or to raise money either alone or jointly with any other person or legal entity in such manner as may be thought proper and whether upon fluctuating advance account or overdraft or otherwise to represent or secure any moneys and further advances borrowed or borrowed alone or with others as aforesaid by notes secured or unsecured, debentures or

debenture stock perpetual or otherwise, or by mortgage, charge, lien or other security upon

the whole or any part of the incorporated association’s property or assets present or future and

to purchase, redeem or pay‐off any such securities;

(13) To draw, make, accept, endorse, discount, execute and issue promissory notes, bills of

Exchange, bills of lading and other negotiable or transferable instruments;

(14) In furtherance of the objects of the Association to sell, improve, manage, develop, exchange, lease, dispose of, turn to account or otherwise deal with all or any part of the property and rights of the Association;

(15) To take or hold mortgages, liens or charges, to secure payment of the purchase price, or any unpaid balance of the purchase price, of any part of the Association’s property of whatsoever kind sold by the Association, or any money due to the Association from purchasers and others;

(16) To take any gift of property whether subject to any special trust or not, for any one or more of the objects of the Association’s but subject always to the provisions of sub‐rule (4);

(17) To take such steps by personal or written appeals, public meetings or otherwise, as may from time to time be deemed expedient for the purpose of procuring contributions to the funds of the Association, in the shape of donations, annual subscriptions or otherwise;

(18) To print and publish any newspapers, periodicals, books or leaflets that the Association may think desirable for the promotion of its objects;

(19) In furtherance of the objects of the Association to amalgamate with any one or more

incorporated associations having objects altogether or in part similar to those of the

Association and which shall prohibit the distribution of its or their income and property

Among its or their members to an extent at least as great as that imposed upon the

Association under or by virtue of Rule 21 (10);

(20) In furtherance of the objects of the Association to purchase or otherwise acquire and

undertake all or any part of the property, assets, liabilities and engagements of any one or

more of the incorporated associations with which the Association is authorised to

amalgamate;

(21) In furtherance of the objects of the Association to transfer all or any part of the property,

assets, liabilities and engagements of the Association to anyone or more of the incorporated

associations with which the Association is authorised to amalgamate;

(22) To make donations for patriotic, charitable or community purposes;

(23) To transact any lawful business in aid of the Commonwealth of Australia in the prosecution of any war in which the Commonwealth of Australia is engaged;

(24) To do all such other things as are incidental or conductive to the attainment of the objects

and the exercise of the powers of the Association.


4. CLASSES OF MEMBERS

(1) The membership of the Association shall consists of natural persons or corporations and

shall be divided into the following classes:‐

(I) Probationary Members

(ii) Ordinary Full Members

(iii) Honorary Members

(iv) Foundation Life Members

(v) Life Members

(vi) Social Members


(2) Probationary Members

A Probationary member shall be any person or corporation which is in the accordance with

the objects of the Association and shall be admitted to membership of the Association as

hereinafter provided:‐

(i) Satisfactory completion of the prescribed membership application form;

(ii) Payment of the prescribed dues for probationary membership;

(iii) A probationary member shall complete a maximum probation period of three (3)

months and shall at the completion of such period and subject to acceptance of the

appropriate application be eligible for membership within the classification of

Ordinary Full Member.

Acceptance of such membership application shall be subject to satisfying

membership classification criteria and on approval of the Executive Committee.

(iv) During the probationary period the probationary member shall be entitled to

participate fully in the Association’s activities speak during debate at the

Association’s meetings but shall not exercise a vote or put motions in the

Association’s decisions or hold Executive office.

(v) The Association reserves the right to terminate probationary membership at any time

during the probation period. It shall not be necessary for the Association to give

reasons for such termination.

(vi) The probationary member may terminate membership at any time during the

probationary period by notice in writing submitted to the Secretary.


(3) Ordinary Full Member

An Ordinary Full member shall be any person or corporation which is not a probationary

member and is who in accordance with the objects of the Association and shall be

admitted to membership of the Association as hereinafter provided:

(I) Completed the necessary probation period

(ii) Submitted the prescribed application form

(iii) Paid the required membership fee

(iv) Been accepted as a member of the Australian Bowhunters Association

(v) Ben accepted for Association membership by the Executive Committee.


An Ordinary Full member shall enjoy all rights and privileges of the Association and be

entitled to put motions and exercise a vote in the Association’s decisions. An Ordinary Full

member shall be eligible to hold Executive Office provided that an Ordinary Full member

under the age of 18 years shall exercise no vote in the Association’s decisions and may not

hold Executive Office.


(4) Honorary Member

An Honorary member shall be any person or corporation which is not an Ordinary member

and who is in accordance with the objects of the Association and who shall be granted such

membership upon the recommendation of the voting member at the discretion of the

Executive Committee. The honorary member is not eligible to vote at annual or other

general meetings of the Association or to be a member of the Executive Committee. No

honorary member shall be obliged to pay the annual subscription.

Honorary membership may be granted to an Australian or visiting Bowhunter or Field

Archer or to a person considered worthy of such recognition.


(5) Foundation Life Member

A foundation life member shall be any person or corporation which is in accordance with

the objects of the Association and shall be admitted to membership of the Association

hereinafter provided:‐

(I) Completed the necessary probation period

(ii) Submitted the prescribed application form

(iii) Paid the required membership fee

(iv) Been accepted as a member of the Australian Bowhunters Association

(v) Been accepted for membership by the Executive Committee.


Foundation life members shall enjoy all the rights and privileges inferred by life

membership and that of Association members and shall be entitled to put motions and

exercise a vote in the Association decisions and shall be eligible to hold Executive Office.


(6) Life members

A life member shall be any person or corporation which is in accordance with the objects of

the Association and shall be admitted to membership of the Association as hereinafter

provided:‐

(I) Completed the necessary probation period

(ii) Submitted the prescribed application form

(iii) Paid the required membership fee

(iv) Been accepted as a member of the Australian Bowhunters Association

(v) Been accepted for membership by the Executive Committee.


Life members shall enjoy all rights and privileges inferred by life membership and that of

the Club members provided that a life member who is not a member of the Australian

Bowhunters Association may not put motions or exercise a vote on matters of

constitutional amendments or to hold Executive Office.

Life membership without payment of membership fees may be granted by the Association

at a meeting called for that purpose to person whether Club members or not for

exceptional and meritorious service to the Association.


(7) Social Member

A social member shall be any person or corporation which in accordance with the objects

of the Association and shall be granted upon application where such member shall enjoy all

activities of the Association provided that:‐

(I) A social member shall not participate in the sport of Field Archery in any form and

shall not be entitled to vote in Association decisions or hold Association Office.

(ii) Paid the required membership fee.


(8) General

(1) Applicants under the age of 18 years shall be required to have the additional

endorsement by a parent or guardian on their applications.

(2) Acceptance of a person as a member of the Association shall operate to bind that

person to abide by the Association’s Rules and the Constitution and Rules of the

Australian Bowhunters Association.

(3) Membership fees shall be determined annually by the Association and shall fall due

and payable on the date specified. The responsibility for payment shall lie with the

member and if payment of the due fee is not received by the Association within one

(1) calendar month of the due date the member shall be deemed to be un‐financial

and membership terminated.

(4) The Association reserves the right to refuse, suspend or terminate membership for

breaches of these rules or for actions considered to be against the Constitution and

Rules of the Australian Bowhunters Association. No appeal shall lie other than

provided by the Constitution of the Australian Bowhunters Association.

(5) A member may terminate membership at any time on submission of a statement in

writing to this effect to the Secretary of the Association.

(6) A past member may subject to the approval of the Association, at any time, regain

membership upon submission of the appropriate application form and payment of

full annual fees provided that where membership has been terminated under Article

4 (8) (4) application for membership may only be granted on approval of the Zone

Management Committee of the Australian Bowhunters Association.

(7) There shall be no limit on the number of probationary, ordinary full, honorary,

foundation life, life and social members.

(8) (i) All ordinary full, foundation life and life members shall have equal voting rights.

(ii) Members of any general meeting upon the recommendation of the Executive

Council or the Executive Committee may appoint a patron of the Association.

(9) A guideline to the duties of office bearers and/or members is annexed hereto as a

Schedule marked “A”.


5. MEMBERSHIP

(1) Every person who at the date of incorporation of the Association was a member of the

unincorporated association and who on or before the day of I corporation agrees in

writing to become a member of the Association shall be admitted by the Executive

Council to the same class of membership of the Association as that member held in the

unincorporated association, and shall not be required to pay any further subscription until

the next due date for payment of that subscription.

(2) Every applicant for any class of membership of the Association (other than the members

of the unincorporated association referred to in the sub‐rule (1) ‘) shall be proposed by

one member of the Association and seconded by another member such members not

being social probationary or honorary members. The application for membership shall be

made in writing, signed by the applicant noting his proposer and seconder and shall be in

such form as the Executive Council from time to time prescribes.

(3) A member, being a corporation, shall forthwith upon being informed of its acceptance to

the membership notify the Secretary in writing of its nominee who shall until

subsequently replaced by further notice to the Secretary be entitled to attend and vote

on behalf of that corporation at general meetings, and be eligible for election to the

Executive Council or Executive Committee.


6. MEMBERSHIP FEES

(1) The membership fees for each class of membership shall be such sum as the members

shall from time to time at any general meeting of the Association so determine.

(2) The membership fees for each class of membership shall be payable at such time in such

manner as the Executive Council shall from time to time determine.


7. ADMISSION AND REJECTION OF MEMBERS

(1) At the next meeting of the Executive Council after the receipt of any application and the

prescribed fees applicable for any class of membership, such application shall be

considered by the Executive Council, who shall thereupon determine upon the admission

or rejection of the applicant.

(2) Any applicant who receives a majority of the votes of the members of the Executive

Council present at the meeting at which such application is being considered shall be

accepted as a member to the class of membership applied for.

(3) Upon the acceptance or rejection of an application for any class of membership the

Secretary shall forthwith give the applicant notice in writing of such acceptance or

rejection.


8. TERMINATION OF MEMBERSHIP

(1) A member may resign from the Association at any time by giving notice in writing to the

Secretary. Such resignation shall take effect at the time such notice is received by the

Secretary unless a later date is specified in the notice when it shall take effect on the

later date.

(2) If a member:‐

(I) is convicted of an indictable offence; or

(ii) fails to comply with any of the provisions of these Rules; or

(iii) has membership fees in arrears for a period of one month or more; or

(iv) conducts himself in a manner considered to be injurious to the character or interest

of this Association or to the character or interest of the Constitution and Rules of the

Australian Bowhunters Association,

The Executive Council shall consider whether his membership should be terminated.


9. APPEAL AGAINST REJECTION OR TERMINATION OF MEMBERSHIP

(1) A person or corporation whose application for membership has been refused or whose

membership has been terminated in accordance with Rule 8 may not appeal other than

pursuant to the provisions of the Constitution of the Australian Bowhunters Association.

(2) Where a person or corporation whose application has been rejected, refused or

suspended does not appeal against the decision of the Executive council within seven (7)

days from the date of such notice or so appeals and the appeal unsuccessful the

Secretary shall forthwith refund the amount of any fees paid.


10. REGISTER OF MEMBERS

(1) The Executive Committee shall cause a Register to be kept in which shall be entered the

names and residential addresses of all persons admitted to membership of the

Association and the dates of their admission.

(2) Particulars shall also be entered into the Register of deaths, resignations, terminations

and reinstatements of membership and any further particulars as the Executive Council

or the members at any general meeting may require from time to time.

(3) The Register shall be open for inspection at all reasonable times by any member who

previously applies to the Secretary for such inspection.


11. MEMBERSHIP AND FUNCTION OF THE EXECUTIVE COUNCIL AND THE EXECUTIVE COMMITTEE

(1) The governing Council of the Association shall be known as the Executive Council and

shall consist of the President, the Vice President, the Secretary, the Treasurer, the

Range Captain, the Shoot Director/Coach, the ABA Zone management Committee

Representative, the Zone Hunting Committee representative, the Membership

Secretary, the Chairman of the ladies auxiliary and two (2) Council members.

The Executive Council shall govern the Association in accordance with the provisions of

these Rules and the wishes of the membership as directed by resolution of the general

meeting. The Executive Council shall create other positions as considered necessary

and/or desirable for the efficient functioning of the Association or the Executive

Council and appointees of such positions shall exercise a vote in Council’s decisions.

(2) The Managing Committee of the Association shall be known as the Executive

Committee and shall consist of the President, the Secretary, the Treasurer, the ABA

Zone Management Committee Representative and membership Secretary.

The Executive Committee shall manage the Association in accordance with the

provisions of these Rules and shall hold all authority for the day to day operations of

the Association and to interpret the meaning of these Rules and matters relating to the

Association on which the Rules are silent, when the Executive Council is not sitting.


12. RESIGNATION OF MEMBERS OF THE EXECUTIVE COUNCIL OR EXECUTIVE COMMITTEE

Any member of the Executive Council or the Executive Committee may resign from

membership of the Executive Council or Executive Committee at any time by written notice

in writing to the Secretary and such resignation shall take effect at the time such notice is

received by the Secretary unless a later date is specified in the notice when it shall take

effect on that later date or such member may be removed from office at a general meeting

of the Association where that member shall be given the opportunity to fully present his

case. The question of removal shall be determined by the vote of the members present at

such a general meeting.


13. ELECTIONS AND VOTING PROCEDURES

(1) Eligibility for election to a position on the Executive Committee or the Executive Council

the person shall be:‐

(i) A financial member of the Association and a financial member of the Australian

Bowhunters Association for a minimum period of 12 months prior to such election.

(ii) Not been removed from any office in the Association by a vote of no confidence

within the preceding two years.

(iii) Not had his or her membership terminated under Article 4 (8) (4) within the

preceding seven years.


(2) The election of officers to the Council and Committee shall be held at the annual

general meeting (other than for the purpose set out in Article 13 (7) or at a general

meeting called for that purpose.

(3) The election of officers shall be held at least one month prior to the election date of

Zone Officers of the Zone Committee.

(4) The term of office shall be for two (2) years.

(5) Nominations for office shall be on the prescribed form and in writing signed by the

applicant noting his proposer and seconder and submitted to the secretary one

month prior to the date of such election except where the provision of Article 13 (7)

apply. The list of candidates in alphabetical order together with the proposers and

seconders names shall be posted in a conspicuous place in the office or at the usual

place of meeting of the Association for at least seven days prior to the annual general

meeting called for that purpose.

(6) The nominees for election shall be present at the meeting held for that purpose together

with nominators except in circumstances acceptable to the membership failing which

the nominations shall lapse. If there is insufficient number of candidates nominated,

nominations may be taken from the floor of the meeting.

(7) A vote of no confidence may be lodged at any time by notice to the Executive Council:

(i) The notice shall be signed by not less than 40% of those members currently eligible

to vote and shall set out the full reasons for such notice.

(ii) The Executive Council shall call a special general meeting of the membership within

28 days for the purpose of deciding a no confidence motion.

(iii) Upon a no confidence notice being passed against any office bearer the Chairman of

the meeting will immediately accept nominations for the office then vacant and the

meeting shall then elect a fresh bearer.

A vote of no confidence shall be carried by a minimum majority of 75% of the total

voting membership present and voting. If the vote of no confidence is carried all

offices shall be declared vacant and a meeting to elect officers shall be held within

28 days.

(iv) The Association shall appoint an administrator to carry on the day to day operation

of the Association pending the election to position vacant under this section.


(8) All voting shall be by way of a show of hands of attending members and shall be a

simple majority of votes cast except as otherwise provided.

(9) The President shall not exercise a casting vote and all matters on which a majority

decision is not made shall lapse to again be presented at a further meeting of the

Council or membership.

(10) All decisions made or all resolutions passed contrary to the provisions of these Rules

or of the Constitution of the Australian Bowhunters Association shall be null and void.


14. VACANTION OF OFFICE ON THE EXECUTIVE COUNCIL OR THE EXECUTIVE COMMITTEE

(1)The position of any office bearer of the Association shall be deemed to be vacant:

(i) Immediately prior to the election of office bearers according to these Rules.

(ii) Upon the death of an office bearer.

(iii) Upon resignation of an office holder by notice in writing to the Executive

Council.

(iv) Upon an office holder absenting himself or herself from his or her duties for a

period more than three months without the prior approval of the Executive

Council.

(v) Upon an office holder ceasing to be a member of the Australian Bowhunters

Association and/or the club.

(vi) Upon resolution being passed under Article 13 (7) of these Rules.

(vii) Upon resolution of the National Management Committee of the Australian

Bowhunters Association.

(2) In the event that an office falls vacant during the stated term of office an

appointment to the position may be made by the Executive Council pending an

election being held. Such appointees shall exercise no vote in Council or Committee

decisions.


15. ASSOCIATION ADMINISTRATION

(1) The Association shall be governed in accordance with the provisions of these Rules

and the Constitution of the Australian Bowhunters Association by the Executive

Council which shall meet at the call of the President.

(2) The club shall be managed by the Executive Committee which shall be at the call of

the President.

(3) A general meeting of the membership shall be held annually with the giving of one

month’s notice in writing of such meeting to the members.

(4) A special general meeting of membership may be called by the Executive Committee

whenever necessary to handle matters of an urgent nature or any voting member

upon submission of the petition signed by not less than 40% of the voting

membership and satisfying the reason for such meeting.

(5) A special meeting of the Executive Council or the Executive Committee shall be

convened by the President on a requisition in writing signed by not less than one

third of the members of the Council or Committee which requisition shall clearly

state the reasons why such special meeting is being convened and the nature of

business to be transacted thereat.

(6) A quorum of the Executive Council shall consist of a quorum of the Executive

Committee and the Range Captain Shoot Director/Coach and two members of the

Council.

(7) A quorum of the Executive Committee shall consist of the President, Secretary and

Treasurer.

(8) Each Executive Committee member shall have the authority to spend an amount to

be decided from time to time by the Executive Council to meet Club operating

expenses. All such expenditure shall be included in the Treasurer’s report and

financial statements.

(9) A ladies auxiliary shall be created for the purpose of organising and implementing

social and fund raising activities for the benefit of the Association and its members:

(i) Membership of the Auxiliary shall be open to all interested adult female

members of all classifications.

(ii) All proposals of the Auxiliary shall require the prior approval of the Executive

Council.

(iii) The Auxiliary may elect a Chairman who shall be a member of the Executive

Council and such other positions as are considered necessary.

(iv) All income raised by the Auxiliary shall be the property of the Association and

the Association shall be responsible for the operating costs of the Auxiliary

activity.

(v) To expedite Auxiliary activities a separate banking account to be designated

as (name of account) account shall be created for an opening balance of

$100.00. All income raised by the Auxiliary shall be credited to this account as

shall expenditure be debited to this account.

(vi) The Auxiliary shall submit to the Treasurer a financial statement at six

monthly intervals whereupon all funds in excess of “The opening balance

shall be transferred to the Grange Bowmen Auxiliary No 2 Account’.

(vii) The signatories of No. 2 account shall be the treasurer and any other three

members of the auxiliary with the Treasurer and one other to sign cheques.

(viii) The Treasurer shall include all Auxiliary activities in his or her financial reports

and statements.

(10.) The operating and financial year shall be from the 1 st January to the 31 st December

each year.

(11) All members other than life members by election shall participate in and contribute

to the administration and/or the physical work requirements of the Association.

(12) All members shall give effect and comply with these Rules and By‐laws.

(13) The Association shall open and maintain a current account in a bank nominated by

the Executive Council from time to time for which there shall be four signatories on

record, the signatories of two of which will be required for drawing on the

account. All income unless otherwise specifically provided shall be paid to the

credit of this account to be designated “The Grange Bowmen Inc. Account”

provided that funds surplus to operating requirements may be invested according

to a resolution passed by the voting g membership at a General meeting.


16. MEETINGS OF EXECUTIVE COUNCIL AND EXECUTIVE COMMITTEE

(1) The Executive Committee or Executive Council shall meet at least once every

calendar month to exercise its functions.

(2) Subject as previously provided in this rule, the Executive Committee or the Executive

Council may meet together and regulate its proceedings as it thinks fit providing that

questions arising at any meeting of the Executive Committee or the Executive Council

shall be decided by a majority of votes and, in the case of equality of votes, the

question shall be seemed to be decided in the negative.

(3) A member of the Executive Committee or Executive Council shall not vote in respect

of any contract or proposed contract with the Association in which he is interested, or any

matter arising thereout, and if he does so vote his vote shall not be counted.

(4) The President shall preside as Chairman at every meeting of the Executive

Committee and the Executive Council, or if there is no President, or if at any meeting

he is not present within ten minutes after the time appointed for holding the

meeting, the members may choose one of their numbers to be Chairman of the

meeting.

(5) If within half an hour from the time appointed for the commencement of a Executive

Committee or the Executive Council meeting a quorum is not present, the meeting, if

convened upon the requisition of members of the Executive Committee or Executive

Council, shall lapse. In any other case it shall stand adjourned to the same day in the

next week at the same time and place, or to such other day and such other time and

place as the Executive Committee or Executive Council may determine, and if at the

adjournment meeting a quorum is not present within half an hour from the time

appointed for the meeting, the meeting shall lapse.

(6)

(i) The Executive Committee and the Executive Council may delegate any of its

powers to a sub‐committee consisting of such members of the Association as

the Executive Committee and Executive Council thinks fit. Any sub‐committee

so formed shall in the exercise of the powers so delegated conform to any

regulations that may be imposed on it by the Executive Committee and

Executive Council and these Rules.

(ii) A sub‐committee may elect a Chairman of its meetings. If no such Chairman is

elected, or if at any meeting the Chairman is not present within ten minutes

after the time appointed for holding the meeting, the members present may

choose one of their number to be Chairman of the meeting.

(iii) A sub‐committee may meet and adjourn as it thinks proper. Questions arising

at any meeting shall be determined by a majority of votes of the members

present and, in the case of an equality of votes, the question shall be deemed

to be decided in the negative.

(7) All acts done by any meeting of the Executive Committee, the Executive Council or

of a sub‐committee or by any person acting on behalf of the executive Committee,

or Executive Council shall, notwithstanding that it is afterwards discovered that

there was some defect in the appointment of any member of the Executive

Committee, Executive Council or person acting as foresaid, or that the members of

the Executive Committee or the Executive Council or any of them were disqualified,

be as valid as if every such person had been duly appointed and was qualified to be

a member of the Executive Committee or the Executive Council.

(8) A resolution in writing signed by all the members of the Executive Committee or the

Executive Council for the time being entitled to receive notice of a meeting of the

Executive Committee or the Executive Council shall be as valid and effectual as if it

had been passed at a meeting of the Executive Committee or the Executive Council

duly convened and held. Any such resolution may consist of several documents in

like form, each signed by one or more members of the Executive Committee or the

Executive council.


17. ANNUAL GENERAL OR GENERAL MEETINGS

(1) The first general meeting shall be held at such time, not being less than one month

nor more than three months after the incorporation of the Association, and at such

place as the Executive Council may determine.

(2)

(i) The annual general meeting shall be held within three months of the close of

the financial year.

(ii) The business to be transacted at every annual general meeting shall be:‐

(a) the receiving of the Executive Committee or the Executive Council’s

Report and the statement of income and expenditure, assets and

liabilities and mortgages, charges and securities affecting the property

of the association for the preceding financial year;

(b) the receiving of the auditor’s report upon the books and accounts for

the preceding financial year;

(c) the appointment of an auditor.

(3) The secretary shall convene a special general meeting:‐

(i) when directed to do so by the Executive Council; or

(ii) on the requisition in writing signed by not less than one‐third of the

members presently on the Executive Council or not less than the number of

ordinary members of the Association which equals double the number of

members presently on the Executive Council plus one. Such requisition shall

clearly state the reasons why such special general meeting is being convened

and the nature of the business to be transacted thereat; or

(iii) on being given a notice in writing of an intention to appeal against the

decision of the Executive Council to reject an application for membership or

to terminate the membership of any person.

(4)

(1) At any general meeting the number of members required to constitute a

quorum shall be double the number of members presently on the Executive

Council plus one.

(2) No business shall be transacted at any general meeting unless a quorum of

members is present at the time when the meeting proceeds to business. For

the purpose of this rule “member” includes a person attending as a proxy or

as representing a corporation which is a member.

(3) If within half an hour from the time appointed for the commencement of a

general meeting a quorum is not present, the meeting, if convened upon the

requisition of members of the Executive Council or the Association, shall

lapse. In any other case it shall stand adjourned to the same day in the next

week at the same time and place, or to such other day and at such other

time and place as the Executive Council may determine, and if at the‐15‐

adjourned meeting a quorum is not is not present within half an hour from

the time appointed for the meeting, the members present shall be a

quorum.

(4) The chairman may, with the consent of any meeting at which a quorum is

present (and shall if so directed by the meeting), adjourn the meeting from

time to time and from place to place, but no business shall be transacted at

any adjourned meeting other than the business left unfinished at the

meeting from which the adjournment took place. When a meeting is

adjourned for thirty days or more, notice of the adjourned meeting shall be

given as in the case of an original meeting. Save as aforesaid it shall not be

necessary to give any notice of an adjournment or the business to be

transacted at an adjourned meeting.

18.

(1) The Secretary shall convene all general meetings of the Association by giving not

less than one month notice of ant such meetings to the members of the

Association.

(2) The manner by which such notice shall be given shall be determined by the

Executive Council: Provided the notice of any meeting convened for the purpose

of hearing and determining the appeal of a member against the rejection or

termination of his membership by the Executive Council, shall be given in writing.

Notice of a general meeting shall clearly state the nature of the business to be

discussed thereat.

19. Unless otherwise provided by the Rules, at every general meeting:‐

(1) the President shall preside as Chairman, or if there is no President, or if he is not

present within fifteen minutes after the time appointed for the holding of the

meeting or is unwilling to act, the members present shall elect one of their

number to be Chairman of the meeting;

(2) the Chairman shall maintain order and conduct the meeting in a proper and

orderly manner;

(3) every question, matter or resolution shall be decided by a majority of votes of the

members present;

(4) every member present shall be entitled to one vote and in the case of an equality

of votes the chairman shall have a second or casting vote: Provided that no

member shall be entitled to vote at any general meeting if his annual subscription

is more than one month in arrears at the date of the meeting.

(5) voting shall be by show of hands or a division of members, unless not less than

one‐fifth of the members present demand a ballot, in which event there shall be a

secret ballot. The Chairman shall appoint two members to conduct the secret

ballot in such a manner as he shall determine and the result of the ballot as

declared by the chairman shall be deemed to be the resolution of the meeting at

which the ballot was demanded;

(6) a member may vote in person or by proxy or by attorney and on a show of hands

every person present who is a member or a representative of a member shall have

one vote and in a secret ballot every member present in person or by proxy or by

attorney or other duly authorised representative shall have one vote;

(7) the instrument appointing a proxy shall be in writing, in the common or usual form

under the hand of the appointer or of his attorney duly authorised in writing or, if

the appointer is a corporation, either underseal or under the hand of an officer or

attorney duly authorised. A proxy may but need not be a member of the

Association. The instrument appointing a proxy shall be deemed to confer

authority to demand or join in demanding a secret ballot;

(8) where it is desired to afford members an opportunity of voting for or against a

resolution the instrument appointing a proxy shall be in the following form or a

form as near thereto as circumstances permit;‐


ASSOCIATION

I,                                        of                                       , being a member of the

above named Association, hereby appoint                                         of

                                        , of                                         , or failing him,

                                        , of                                         , as my proxy to vote for me on

my behalf at the (annual) general meeting of the Association, to be held on

                                        day of                                         , 20 , and at any adjournment thereof.

Signed this                                         day of                                         , 20 .

                                                                                Signature.

This form is to be used *against / *in favour of the resolution.


Strike out whichever is not desired. (Unless otherwise instructed, the proxy

may vote as he thinks fit.);


(9) the instrument appointing a proxy shall be deposited with the secretary no later

than twenty‐four (24) hours prior to the commencement of any meeting or

adjourned meeting at which the person named in the instrument proposed to

vote; and

(10) the Secretary shall cause full and accurate minutes of all questions, matters,

resolutions and other proceedings of every Executive Committee and Executive

Council meeting and general meeting to be entered in a book to be open for

inspection at all reasonable times by any financial member who previously applies

to the secretary for that inspection. For the purpose of ensuring the accuracy of

the recording of such minutes, the minutes of every Executive Committee or the

Executive Council shall be signed by the Chairman of that meeting or the‐17‐

Chairman of the next succeeding the Executive Council meeting verifying their

accuracy. Similarly, the minutes of every general meeting shall be signed by the

Chairman of that meeting or the Chairman of the next succeeding general

meeting: Provided that the minutes of any annual general meeting shall be signed

by the chairman of that meeting or the Chairman of the next succeeding general

meeting or annual general meeting.


20. ALTERATION OF RULES

Subject to the provisions of the Association Incorporations Act 1981, these Rules may be

amended, rescinded or added to from time to time by a special resolution carried out at any

general meeting; Provided that no such amendment, rescission or addition shall be valid

unless the same shall have been previously submitted to and approved by the Minister for

justice and Attorney General together with the prior approval of the ABA Executive.

In such cases the proposed amendment need not be put to a meeting of the Association

until such time as the National decision or a Zone decision on the matter has been formally

advised.

These Rules shall not be amended with regard to the requirement of membership affiliation

and dissolution without the prior approval of the Australian Bowhunters Association.


21. FUNDS AND ACCOUNTS

(1) The funds of the Association shall be banked in accordance with Rule 15.

(2) Proper books and accounts shall be kept and maintained either in written or

printed form in the English language showing correctly the financial affairs of the

Association and the particulars usually shown in books of a like nature.

(3) All monies shall be banked as soon as practicable after receipt thereof.

(4) All amount of twenty dollars or over shall be paid by cheque signed by any two of

the President, Secretary, Treasurer or other member authorised from time to

time by the Executive Committee or the Executive Council.

(5) Cheques shall be crossed “not negotiable” except those in payment of wages,

allowances or petty cash recoupments which may be open.

(6) The Executive Committee shall determine the amount of petty cash which shall

be kept on the imprest system.

(7) All expenditure shall be approved or ratified at a Executive Council meeting.

(8) As soon as practicable after the end of each financial year the treasurer shall

cause to be prepared a statement containing particulars of:‐

(a) the income and expenditure for the financial year just ended; and

(b) the assets and liabilities and of all mortgages, charges and securities affecting

the property of the Association at the close of that year.

(9) All such statements shall be examined by the auditor who shall present his report

upon such audit to the secretary prior to the holding of the annual general

meeting next following the financial year in respect of which such audit was

made.

(10) The income and property of the Association whencesoever derived shall be used

and applied solely in promotion of its objects and in the exercise of its powers as

set out herein and no portion thereof shall be distributed, paid or transferred

directly or indirectly by way of dividend, bonus or otherwise by way of profit to

or amongst the members of the Association provided that nothing herein

contained shall prevent the payment in good faith of interest to any such

member in respect of moneys advanced by him to the Association or otherwise

owing by the Association to him or of remuneration to any officers or servants of

the Association or to any member of the Association or other person in return

for any services actually rendered to the Association provided further that

nothing herein contained shall be construed so as prevent the payment or

repayment to any member out of pocket expenses, money lent, reasonable and

proper charges for goods hired by the Association or reasonable and proper rent

for premises demised or let to the Association.


22. DISTRIBUTION OF SURPLUS ASSETS

If the Association shall be wound up in accordance with the provisions of the Associations

Incorporation Act 1981, and the remains, after satisfaction of all its debts and liabilities, any

property whatsoever, the same shall not be paid to or distributed among the members of

the Association, but shall be given or transferred to the ABA to be held in trust by the ABA

pending the formation of a new affiliated Association in the north Brisbane area sometime in

the future.


23. AFFILIATION

The Association shall be an Association affiliated with the Australian Bowhunters Association

and will recognise only the Australian Bowhunters Association as the sole authority in any

matter affecting the control of and organisation of the sport of Instinctive Archery in all its

forms and of Bowhunting within the Association activities, and D Zone and within Australia

and its territories.


24. ARCHERY EQUIPMENT

All archery equipment used in Association activities and competitions shall comply with that

prescribed from time to time by the National Rules with Shoots of the Australian

Bowhunters Association.


25. ACTIVITIES

The Association shall stage activities with competitive shoots either independently or as a

member Association of the D Zone of the Australian Bowhunters Association as prescribed

by the Rules of the shoots of the Association.

The Association shall stage such other activities as considered desirable for the benefit of

the Association and its members.

As Bowhunting is a highly individual sport the actual art of Bowhunting shall be a matter for

the individual member subject to the provisions of the Hunting Code of Ethics of the

Australian Bowhunters Association.


26. DOCUMENTS

The Executive Committee shall provide for the safe custody of books, documents,

instruments of title and securities of the Association.


27. COMMON SEAL

The Executive Committee shall provide for a Common Seal and for its safe custody. The

Common seal shall only be used by the authority of the Executive Council and every

instrument to which the seal is affixed shall be signed by a member of the Executive

Council and shall be countersigned by the Secretary or by a second member of the

Executive Council or by some other person appointed by the Executive Council for the

purpose.


28. BY‐LAWS

(1) The Executive Council may from time to time make, amend or repeal by‐laws, not

inconsistent with these Rules, for the internal management of the Association and

any by‐law may be set by a general meeting of members.

(2) The present by‐laws are those set out herein and which form part of these Rules

namely:

(i) The club Uniform, as decided from time to time, shall be worn by all

members’ at all designated Club activities.

(ii) Suitable footwear should be worn at all times. Footwear should provide

adequate protection of the feet and be suitable for easy movement over

difficult terrain. Bare feet, thongs or similar footwear is not acceptable.

(iii) The wearing of Camouflage clothing on the Range is prohibited except on

specifically authorised occasions which involve tuition in bushcraft, and

associated subjects.

(iv) Broadhead’s are not to be brought to the club and are expressly prohibited

for use on any Shooting Range, except for specifically designated occasions of

particular activity requiring their use.‐20‐

(v) All members will ensure that the Club and its grounds are kept tidy, free of

rubbish and well maintained.

(vi) No member, regardless of position held, shall alter the Shooting Course

Layout or relocate butts or Shooting Points without the prior approval of the

Range Captain.

(vii) All members shall participate in Club Work Activities, of a time period per

year, designated from time to time. Members failing to give effect to this

requirement without satisfactory cause, shall be dealt with under Article 4.10

of the Club Constitution. Life Members so electing shall be exempt from this

activity.

(viii) All visitors to the Club are to be directed to an Executive Officer of the Club

on arrival at the Club.

(ix) Probationary Members are not permitted to shoot on the Club Ranges until

such time as they have shown themselves competent in the use of the Bow.

The Shoot Director/Coach shall be the sole arbitrator as to the member’s

competency provided that in his/her absence the Range Captain may

arbitrate.

(x) Probationary Members, either individually or severally, shall not shoot on the

Range Course/s without a qualified Member being present.

(xi) No person is permitted to enter onto the Range Course/s unless shooting or

on assigned tasks.

(xii) Each Member, other than a Life Member, is required to be assigned a target

or group of Targets which the Member so assigned will be responsible for

upkeep and maintenance.

(xiii) No animals not on a leash and under separate care are permitted on the

Range, native animals excepted. The Native habitat is to be protected at all

times.

(xiv) No flora is to be cut, damaged or removed from the Range without

permission of the Range Captain.

(xv) Keys issued to members shall remain Club property and are not to be given to

any person not authorised by the Club membership. All keys are to be

returned upon demand or upon ceasing to be a member.

(xvi) Whilst the club promotes family participation in all activities, children are the

responsibility of the person who bring them to the Club. The responsible

person/s shall ensure that behaviour is of an acceptable standard. NO non‐

shooting child is permitted on the Range unless under care and control of an

adult. No liability shall exist against the Club or its members for injury to

children who are not members of the Club or not participating in authorised

activity.

(xvii) No arrow of any description may be shot in any area other than the Club’s

ranges.

(xviii) All members on attending the Club shall sign the Attendance Register.

(xix) All Visitors on attending the Club shall sign the visitors Register.

(xx) All members shall operate the Club Canteen according to a Roster as

prepared from time to time.

(xxi) All members shall at all times promote the activities of the Club and shall seek

out new members.

(xxii) Membership, other than for Life Members, shall not be limited. Juniors and

non‐shooting family members shall not be limited.