Club Constitution
1. Name
The name of the incorporated Association shall be THE GRANGE BOWMEN INC. (In these Rules
called “The Association”).
2. OBJECTS
The objects for which the Association is established are:
(1) To promote Archery in a social and family environment in accordance with the historic traditions associated therewith.
(2) To practice Field Archery in a competitive sport in its basic form of Instinctive Archery in
accordance with the Rules of Competition and Constitution of the Governing Authority (ABA) for instinctive field archery in Australia and its Territories.
(3) To perpetuate and foster bowhunting as a philosophy of legitimate activity incorporating the principles of effective game management and conversation and preservation of the natural
environment as policy and according to the Ethics and Constitution of the Governing Authority for Bowhunting in Australia and its Territories.
(4) To establish programmes emphasising high standards of sportsmanship, friendship, co‐
operation, and ethics directed to the coaching of members in competition Archery and skill with the bow and arrow and to the development of skills in bushcraft and self‐sufficiency in the bush.
(5) To be an Association where membership consists of persons of all ages who actively support and uphold the ideals of field Archery and Bowhunting as prescribed by the Australian Bowhunters Association.
(6) To encourage the development of the young and to assist the handicapped in the community to broaden their experience through participation in the Sport.
(7) To promote social activities for the benefit of the Association and its members.
3. POWERS
The powers of the Association are:‐
(1) To take over the funds and other assets and liabilities of the present unincorporated association known as the “GRANGE BOW MEN”;
(2) To subscribe to, become a member of and co‐operate with any other association, club or
organisation, whether incorporated or not, whose objects are altogether or in part similar to
those of the Association provided that the Association shall not subscribe to or support with its funds any club, association or organisation which does not prohibit the distribution of its income and property among its members to an extent at least as great as that imposed on the
Association under or by virtue of Rule 21 (10);
(3) In furtherance of the objects of the Association to buy, sell and deal in all kinds of articles,
commodities and provisions, both liquid and solid, for the members of the Association or
persons frequenting the Association’s premises;
(4) To purchase, take on lease or in exchange, hire and otherwise acquire any lands, buildings,
easements or property, real and personal, and any rights or privileges which may be requisite
for the purpose of, or capable of being conveniently used in connection with, any of the objects of the Association; Provided that in the case the Association shall take or hold any property which may be subject to any trusts the Association shall only deal with the same in such manner as is allowed by the law having regard to such trusts;
(5) To enter into any arrangements with any Government or Authority that are incidental or
conductive to the attainment of the objects and the exercise of the powers of the Association,
to obtain from any such Government or Authority any rights, privileges and concessions which the Association may think it desirable to obtain, and to carry out, exercise and comply with any such arrangements, rights, privileges and concessions;
(6) To appoint, employ, remove or suspend such managers, clerks, secretaries, servants, workmen and other persons as may be necessary or convenient for the purpose of the Association;
(7) To remunerate any person or body corporate for services rendered, or to be rendered, and
whether by way of brokerage or otherwise I placing or assisting to place or guaranteeing the
placing of any unsecured notes, debentures or other securities of the incorporated association,
or in or about the incorporated association or promotion of the incorporated association or the
furtherance of its objects;
(8) To construct, improve, maintain, develop, work, manage, carry out, alter or control any houses, buildings, grounds, works or conveniences which may seem calculated directly or indirectly to advance the Association’s interests, and to contribute to, subsidise or otherwise assist and take part in the construction, improvement, maintenance, development, working, management, carrying out, alteration or control thereof;
(9) To invest and deal with the money of the Association not immediately required in such manner as may from time to time be thought fit;
(10) To take, or otherwise acquire, and hold shares, debentures or other securities of any company or body corporate;
(11) In furtherance of the objects of the Association to lend and advance money or give credit to any Person or body corporate, to guarantee and give guarantees or indemnities for the payment of money or the performance of contracts or obligations by any person or body corporate, and Otherwise to assist any person or body corporate;
(12) To borrow or to raise money either alone or jointly with any other person or legal entity in such manner as may be thought proper and whether upon fluctuating advance account or overdraft or otherwise to represent or secure any moneys and further advances borrowed or borrowed alone or with others as aforesaid by notes secured or unsecured, debentures or
debenture stock perpetual or otherwise, or by mortgage, charge, lien or other security upon
the whole or any part of the incorporated association’s property or assets present or future and
to purchase, redeem or pay‐off any such securities;
(13) To draw, make, accept, endorse, discount, execute and issue promissory notes, bills of
Exchange, bills of lading and other negotiable or transferable instruments;
(14) In furtherance of the objects of the Association to sell, improve, manage, develop, exchange, lease, dispose of, turn to account or otherwise deal with all or any part of the property and rights of the Association;
(15) To take or hold mortgages, liens or charges, to secure payment of the purchase price, or any unpaid balance of the purchase price, of any part of the Association’s property of whatsoever kind sold by the Association, or any money due to the Association from purchasers and others;
(16) To take any gift of property whether subject to any special trust or not, for any one or more of the objects of the Association’s but subject always to the provisions of sub‐rule (4);
(17) To take such steps by personal or written appeals, public meetings or otherwise, as may from time to time be deemed expedient for the purpose of procuring contributions to the funds of the Association, in the shape of donations, annual subscriptions or otherwise;
(18) To print and publish any newspapers, periodicals, books or leaflets that the Association may think desirable for the promotion of its objects;
(19) In furtherance of the objects of the Association to amalgamate with any one or more
incorporated associations having objects altogether or in part similar to those of the
Association and which shall prohibit the distribution of its or their income and property
Among its or their members to an extent at least as great as that imposed upon the
Association under or by virtue of Rule 21 (10);
(20) In furtherance of the objects of the Association to purchase or otherwise acquire and
undertake all or any part of the property, assets, liabilities and engagements of any one or
more of the incorporated associations with which the Association is authorised to
amalgamate;
(21) In furtherance of the objects of the Association to transfer all or any part of the property,
assets, liabilities and engagements of the Association to anyone or more of the incorporated
associations with which the Association is authorised to amalgamate;
(22) To make donations for patriotic, charitable or community purposes;
(23) To transact any lawful business in aid of the Commonwealth of Australia in the prosecution of any war in which the Commonwealth of Australia is engaged;
(24) To do all such other things as are incidental or conductive to the attainment of the objects
and the exercise of the powers of the Association.
4. CLASSES OF MEMBERS
(1) The membership of the Association shall consists of natural persons or corporations and
shall be divided into the following classes:‐
(I) Probationary Members
(ii) Ordinary Full Members
(iii) Honorary Members
(iv) Foundation Life Members
(v) Life Members
(vi) Social Members
(2) Probationary Members
A Probationary member shall be any person or corporation which is in the accordance with
the objects of the Association and shall be admitted to membership of the Association as
hereinafter provided:‐
(i) Satisfactory completion of the prescribed membership application form;
(ii) Payment of the prescribed dues for probationary membership;
(iii) A probationary member shall complete a maximum probation period of three (3)
months and shall at the completion of such period and subject to acceptance of the
appropriate application be eligible for membership within the classification of
Ordinary Full Member.
Acceptance of such membership application shall be subject to satisfying
membership classification criteria and on approval of the Executive Committee.
(iv) During the probationary period the probationary member shall be entitled to
participate fully in the Association’s activities speak during debate at the
Association’s meetings but shall not exercise a vote or put motions in the
Association’s decisions or hold Executive office.
(v) The Association reserves the right to terminate probationary membership at any time
during the probation period. It shall not be necessary for the Association to give
reasons for such termination.
(vi) The probationary member may terminate membership at any time during the
probationary period by notice in writing submitted to the Secretary.
(3) Ordinary Full Member
An Ordinary Full member shall be any person or corporation which is not a probationary
member and is who in accordance with the objects of the Association and shall be
admitted to membership of the Association as hereinafter provided:
(I) Completed the necessary probation period
(ii) Submitted the prescribed application form
(iii) Paid the required membership fee
(iv) Been accepted as a member of the Australian Bowhunters Association
(v) Ben accepted for Association membership by the Executive Committee.
An Ordinary Full member shall enjoy all rights and privileges of the Association and be
entitled to put motions and exercise a vote in the Association’s decisions. An Ordinary Full
member shall be eligible to hold Executive Office provided that an Ordinary Full member
under the age of 18 years shall exercise no vote in the Association’s decisions and may not
hold Executive Office.
(4) Honorary Member
An Honorary member shall be any person or corporation which is not an Ordinary member
and who is in accordance with the objects of the Association and who shall be granted such
membership upon the recommendation of the voting member at the discretion of the
Executive Committee. The honorary member is not eligible to vote at annual or other
general meetings of the Association or to be a member of the Executive Committee. No
honorary member shall be obliged to pay the annual subscription.
Honorary membership may be granted to an Australian or visiting Bowhunter or Field
Archer or to a person considered worthy of such recognition.
(5) Foundation Life Member
A foundation life member shall be any person or corporation which is in accordance with
the objects of the Association and shall be admitted to membership of the Association
hereinafter provided:‐
(I) Completed the necessary probation period
(ii) Submitted the prescribed application form
(iii) Paid the required membership fee
(iv) Been accepted as a member of the Australian Bowhunters Association
(v) Been accepted for membership by the Executive Committee.
Foundation life members shall enjoy all the rights and privileges inferred by life
membership and that of Association members and shall be entitled to put motions and
exercise a vote in the Association decisions and shall be eligible to hold Executive Office.
(6) Life members
A life member shall be any person or corporation which is in accordance with the objects of
the Association and shall be admitted to membership of the Association as hereinafter
provided:‐
(I) Completed the necessary probation period
(ii) Submitted the prescribed application form
(iii) Paid the required membership fee
(iv) Been accepted as a member of the Australian Bowhunters Association
(v) Been accepted for membership by the Executive Committee.
Life members shall enjoy all rights and privileges inferred by life membership and that of
the Club members provided that a life member who is not a member of the Australian
Bowhunters Association may not put motions or exercise a vote on matters of
constitutional amendments or to hold Executive Office.
Life membership without payment of membership fees may be granted by the Association
at a meeting called for that purpose to person whether Club members or not for
exceptional and meritorious service to the Association.
(7) Social Member
A social member shall be any person or corporation which in accordance with the objects
of the Association and shall be granted upon application where such member shall enjoy all
activities of the Association provided that:‐
(I) A social member shall not participate in the sport of Field Archery in any form and
shall not be entitled to vote in Association decisions or hold Association Office.
(ii) Paid the required membership fee.
(8) General
(1) Applicants under the age of 18 years shall be required to have the additional
endorsement by a parent or guardian on their applications.
(2) Acceptance of a person as a member of the Association shall operate to bind that
person to abide by the Association’s Rules and the Constitution and Rules of the
Australian Bowhunters Association.
(3) Membership fees shall be determined annually by the Association and shall fall due
and payable on the date specified. The responsibility for payment shall lie with the
member and if payment of the due fee is not received by the Association within one
(1) calendar month of the due date the member shall be deemed to be un‐financial
and membership terminated.
(4) The Association reserves the right to refuse, suspend or terminate membership for
breaches of these rules or for actions considered to be against the Constitution and
Rules of the Australian Bowhunters Association. No appeal shall lie other than
provided by the Constitution of the Australian Bowhunters Association.
(5) A member may terminate membership at any time on submission of a statement in
writing to this effect to the Secretary of the Association.
(6) A past member may subject to the approval of the Association, at any time, regain
membership upon submission of the appropriate application form and payment of
full annual fees provided that where membership has been terminated under Article
4 (8) (4) application for membership may only be granted on approval of the Zone
Management Committee of the Australian Bowhunters Association.
(7) There shall be no limit on the number of probationary, ordinary full, honorary,
foundation life, life and social members.
(8) (i) All ordinary full, foundation life and life members shall have equal voting rights.
(ii) Members of any general meeting upon the recommendation of the Executive
Council or the Executive Committee may appoint a patron of the Association.
(9) A guideline to the duties of office bearers and/or members is annexed hereto as a
Schedule marked “A”.
5. MEMBERSHIP
(1) Every person who at the date of incorporation of the Association was a member of the
unincorporated association and who on or before the day of I corporation agrees in
writing to become a member of the Association shall be admitted by the Executive
Council to the same class of membership of the Association as that member held in the
unincorporated association, and shall not be required to pay any further subscription until
the next due date for payment of that subscription.
(2) Every applicant for any class of membership of the Association (other than the members
of the unincorporated association referred to in the sub‐rule (1) ‘) shall be proposed by
one member of the Association and seconded by another member such members not
being social probationary or honorary members. The application for membership shall be
made in writing, signed by the applicant noting his proposer and seconder and shall be in
such form as the Executive Council from time to time prescribes.
(3) A member, being a corporation, shall forthwith upon being informed of its acceptance to
the membership notify the Secretary in writing of its nominee who shall until
subsequently replaced by further notice to the Secretary be entitled to attend and vote
on behalf of that corporation at general meetings, and be eligible for election to the
Executive Council or Executive Committee.
6. MEMBERSHIP FEES
(1) The membership fees for each class of membership shall be such sum as the members
shall from time to time at any general meeting of the Association so determine.
(2) The membership fees for each class of membership shall be payable at such time in such
manner as the Executive Council shall from time to time determine.
7. ADMISSION AND REJECTION OF MEMBERS
(1) At the next meeting of the Executive Council after the receipt of any application and the
prescribed fees applicable for any class of membership, such application shall be
considered by the Executive Council, who shall thereupon determine upon the admission
or rejection of the applicant.
(2) Any applicant who receives a majority of the votes of the members of the Executive
Council present at the meeting at which such application is being considered shall be
accepted as a member to the class of membership applied for.
(3) Upon the acceptance or rejection of an application for any class of membership the
Secretary shall forthwith give the applicant notice in writing of such acceptance or
rejection.
8. TERMINATION OF MEMBERSHIP
(1) A member may resign from the Association at any time by giving notice in writing to the
Secretary. Such resignation shall take effect at the time such notice is received by the
Secretary unless a later date is specified in the notice when it shall take effect on the
later date.
(2) If a member:‐
(I) is convicted of an indictable offence; or
(ii) fails to comply with any of the provisions of these Rules; or
(iii) has membership fees in arrears for a period of one month or more; or
(iv) conducts himself in a manner considered to be injurious to the character or interest
of this Association or to the character or interest of the Constitution and Rules of the
Australian Bowhunters Association,
The Executive Council shall consider whether his membership should be terminated.
9. APPEAL AGAINST REJECTION OR TERMINATION OF MEMBERSHIP
(1) A person or corporation whose application for membership has been refused or whose
membership has been terminated in accordance with Rule 8 may not appeal other than
pursuant to the provisions of the Constitution of the Australian Bowhunters Association.
(2) Where a person or corporation whose application has been rejected, refused or
suspended does not appeal against the decision of the Executive council within seven (7)
days from the date of such notice or so appeals and the appeal unsuccessful the
Secretary shall forthwith refund the amount of any fees paid.
10. REGISTER OF MEMBERS
(1) The Executive Committee shall cause a Register to be kept in which shall be entered the
names and residential addresses of all persons admitted to membership of the
Association and the dates of their admission.
(2) Particulars shall also be entered into the Register of deaths, resignations, terminations
and reinstatements of membership and any further particulars as the Executive Council
or the members at any general meeting may require from time to time.
(3) The Register shall be open for inspection at all reasonable times by any member who
previously applies to the Secretary for such inspection.
11. MEMBERSHIP AND FUNCTION OF THE EXECUTIVE COUNCIL AND THE EXECUTIVE COMMITTEE
(1) The governing Council of the Association shall be known as the Executive Council and
shall consist of the President, the Vice President, the Secretary, the Treasurer, the
Range Captain, the Shoot Director/Coach, the ABA Zone management Committee
Representative, the Zone Hunting Committee representative, the Membership
Secretary, the Chairman of the ladies auxiliary and two (2) Council members.
The Executive Council shall govern the Association in accordance with the provisions of
these Rules and the wishes of the membership as directed by resolution of the general
meeting. The Executive Council shall create other positions as considered necessary
and/or desirable for the efficient functioning of the Association or the Executive
Council and appointees of such positions shall exercise a vote in Council’s decisions.
(2) The Managing Committee of the Association shall be known as the Executive
Committee and shall consist of the President, the Secretary, the Treasurer, the ABA
Zone Management Committee Representative and membership Secretary.
The Executive Committee shall manage the Association in accordance with the
provisions of these Rules and shall hold all authority for the day to day operations of
the Association and to interpret the meaning of these Rules and matters relating to the
Association on which the Rules are silent, when the Executive Council is not sitting.
12. RESIGNATION OF MEMBERS OF THE EXECUTIVE COUNCIL OR EXECUTIVE COMMITTEE
Any member of the Executive Council or the Executive Committee may resign from
membership of the Executive Council or Executive Committee at any time by written notice
in writing to the Secretary and such resignation shall take effect at the time such notice is
received by the Secretary unless a later date is specified in the notice when it shall take
effect on that later date or such member may be removed from office at a general meeting
of the Association where that member shall be given the opportunity to fully present his
case. The question of removal shall be determined by the vote of the members present at
such a general meeting.
13. ELECTIONS AND VOTING PROCEDURES
(1) Eligibility for election to a position on the Executive Committee or the Executive Council
the person shall be:‐
(i) A financial member of the Association and a financial member of the Australian
Bowhunters Association for a minimum period of 12 months prior to such election.
(ii) Not been removed from any office in the Association by a vote of no confidence
within the preceding two years.
(iii) Not had his or her membership terminated under Article 4 (8) (4) within the
preceding seven years.
(2) The election of officers to the Council and Committee shall be held at the annual
general meeting (other than for the purpose set out in Article 13 (7) or at a general
meeting called for that purpose.
(3) The election of officers shall be held at least one month prior to the election date of
Zone Officers of the Zone Committee.
(4) The term of office shall be for two (2) years.
(5) Nominations for office shall be on the prescribed form and in writing signed by the
applicant noting his proposer and seconder and submitted to the secretary one
month prior to the date of such election except where the provision of Article 13 (7)
apply. The list of candidates in alphabetical order together with the proposers and
seconders names shall be posted in a conspicuous place in the office or at the usual
place of meeting of the Association for at least seven days prior to the annual general
meeting called for that purpose.
(6) The nominees for election shall be present at the meeting held for that purpose together
with nominators except in circumstances acceptable to the membership failing which
the nominations shall lapse. If there is insufficient number of candidates nominated,
nominations may be taken from the floor of the meeting.
(7) A vote of no confidence may be lodged at any time by notice to the Executive Council:
(i) The notice shall be signed by not less than 40% of those members currently eligible
to vote and shall set out the full reasons for such notice.
(ii) The Executive Council shall call a special general meeting of the membership within
28 days for the purpose of deciding a no confidence motion.
(iii) Upon a no confidence notice being passed against any office bearer the Chairman of
the meeting will immediately accept nominations for the office then vacant and the
meeting shall then elect a fresh bearer.
A vote of no confidence shall be carried by a minimum majority of 75% of the total
voting membership present and voting. If the vote of no confidence is carried all
offices shall be declared vacant and a meeting to elect officers shall be held within
28 days.
(iv) The Association shall appoint an administrator to carry on the day to day operation
of the Association pending the election to position vacant under this section.
(8) All voting shall be by way of a show of hands of attending members and shall be a
simple majority of votes cast except as otherwise provided.
(9) The President shall not exercise a casting vote and all matters on which a majority
decision is not made shall lapse to again be presented at a further meeting of the
Council or membership.
(10) All decisions made or all resolutions passed contrary to the provisions of these Rules
or of the Constitution of the Australian Bowhunters Association shall be null and void.
14. VACANTION OF OFFICE ON THE EXECUTIVE COUNCIL OR THE EXECUTIVE COMMITTEE
(1)The position of any office bearer of the Association shall be deemed to be vacant:
(i) Immediately prior to the election of office bearers according to these Rules.
(ii) Upon the death of an office bearer.
(iii) Upon resignation of an office holder by notice in writing to the Executive
Council.
(iv) Upon an office holder absenting himself or herself from his or her duties for a
period more than three months without the prior approval of the Executive
Council.
(v) Upon an office holder ceasing to be a member of the Australian Bowhunters
Association and/or the club.
(vi) Upon resolution being passed under Article 13 (7) of these Rules.
(vii) Upon resolution of the National Management Committee of the Australian
Bowhunters Association.
(2) In the event that an office falls vacant during the stated term of office an
appointment to the position may be made by the Executive Council pending an
election being held. Such appointees shall exercise no vote in Council or Committee
decisions.
15. ASSOCIATION ADMINISTRATION
(1) The Association shall be governed in accordance with the provisions of these Rules
and the Constitution of the Australian Bowhunters Association by the Executive
Council which shall meet at the call of the President.
(2) The club shall be managed by the Executive Committee which shall be at the call of
the President.
(3) A general meeting of the membership shall be held annually with the giving of one
month’s notice in writing of such meeting to the members.
(4) A special general meeting of membership may be called by the Executive Committee
whenever necessary to handle matters of an urgent nature or any voting member
upon submission of the petition signed by not less than 40% of the voting
membership and satisfying the reason for such meeting.
(5) A special meeting of the Executive Council or the Executive Committee shall be
convened by the President on a requisition in writing signed by not less than one
third of the members of the Council or Committee which requisition shall clearly
state the reasons why such special meeting is being convened and the nature of
business to be transacted thereat.
(6) A quorum of the Executive Council shall consist of a quorum of the Executive
Committee and the Range Captain Shoot Director/Coach and two members of the
Council.
(7) A quorum of the Executive Committee shall consist of the President, Secretary and
Treasurer.
(8) Each Executive Committee member shall have the authority to spend an amount to
be decided from time to time by the Executive Council to meet Club operating
expenses. All such expenditure shall be included in the Treasurer’s report and
financial statements.
(9) A ladies auxiliary shall be created for the purpose of organising and implementing
social and fund raising activities for the benefit of the Association and its members:
(i) Membership of the Auxiliary shall be open to all interested adult female
members of all classifications.
(ii) All proposals of the Auxiliary shall require the prior approval of the Executive
Council.
(iii) The Auxiliary may elect a Chairman who shall be a member of the Executive
Council and such other positions as are considered necessary.
(iv) All income raised by the Auxiliary shall be the property of the Association and
the Association shall be responsible for the operating costs of the Auxiliary
activity.
(v) To expedite Auxiliary activities a separate banking account to be designated
as (name of account) account shall be created for an opening balance of
$100.00. All income raised by the Auxiliary shall be credited to this account as
shall expenditure be debited to this account.
(vi) The Auxiliary shall submit to the Treasurer a financial statement at six
monthly intervals whereupon all funds in excess of “The opening balance
shall be transferred to the Grange Bowmen Auxiliary No 2 Account’.
(vii) The signatories of No. 2 account shall be the treasurer and any other three
members of the auxiliary with the Treasurer and one other to sign cheques.
(viii) The Treasurer shall include all Auxiliary activities in his or her financial reports
and statements.
(10.) The operating and financial year shall be from the 1 st January to the 31 st December
each year.
(11) All members other than life members by election shall participate in and contribute
to the administration and/or the physical work requirements of the Association.
(12) All members shall give effect and comply with these Rules and By‐laws.
(13) The Association shall open and maintain a current account in a bank nominated by
the Executive Council from time to time for which there shall be four signatories on
record, the signatories of two of which will be required for drawing on the
account. All income unless otherwise specifically provided shall be paid to the
credit of this account to be designated “The Grange Bowmen Inc. Account”
provided that funds surplus to operating requirements may be invested according
to a resolution passed by the voting g membership at a General meeting.
16. MEETINGS OF EXECUTIVE COUNCIL AND EXECUTIVE COMMITTEE
(1) The Executive Committee or Executive Council shall meet at least once every
calendar month to exercise its functions.
(2) Subject as previously provided in this rule, the Executive Committee or the Executive
Council may meet together and regulate its proceedings as it thinks fit providing that
questions arising at any meeting of the Executive Committee or the Executive Council
shall be decided by a majority of votes and, in the case of equality of votes, the
question shall be seemed to be decided in the negative.
(3) A member of the Executive Committee or Executive Council shall not vote in respect
of any contract or proposed contract with the Association in which he is interested, or any
matter arising thereout, and if he does so vote his vote shall not be counted.
(4) The President shall preside as Chairman at every meeting of the Executive
Committee and the Executive Council, or if there is no President, or if at any meeting
he is not present within ten minutes after the time appointed for holding the
meeting, the members may choose one of their numbers to be Chairman of the
meeting.
(5) If within half an hour from the time appointed for the commencement of a Executive
Committee or the Executive Council meeting a quorum is not present, the meeting, if
convened upon the requisition of members of the Executive Committee or Executive
Council, shall lapse. In any other case it shall stand adjourned to the same day in the
next week at the same time and place, or to such other day and such other time and
place as the Executive Committee or Executive Council may determine, and if at the
adjournment meeting a quorum is not present within half an hour from the time
appointed for the meeting, the meeting shall lapse.
(6)
(i) The Executive Committee and the Executive Council may delegate any of its
powers to a sub‐committee consisting of such members of the Association as
the Executive Committee and Executive Council thinks fit. Any sub‐committee
so formed shall in the exercise of the powers so delegated conform to any
regulations that may be imposed on it by the Executive Committee and
Executive Council and these Rules.
(ii) A sub‐committee may elect a Chairman of its meetings. If no such Chairman is
elected, or if at any meeting the Chairman is not present within ten minutes
after the time appointed for holding the meeting, the members present may
choose one of their number to be Chairman of the meeting.
(iii) A sub‐committee may meet and adjourn as it thinks proper. Questions arising
at any meeting shall be determined by a majority of votes of the members
present and, in the case of an equality of votes, the question shall be deemed
to be decided in the negative.
(7) All acts done by any meeting of the Executive Committee, the Executive Council or
of a sub‐committee or by any person acting on behalf of the executive Committee,
or Executive Council shall, notwithstanding that it is afterwards discovered that
there was some defect in the appointment of any member of the Executive
Committee, Executive Council or person acting as foresaid, or that the members of
the Executive Committee or the Executive Council or any of them were disqualified,
be as valid as if every such person had been duly appointed and was qualified to be
a member of the Executive Committee or the Executive Council.
(8) A resolution in writing signed by all the members of the Executive Committee or the
Executive Council for the time being entitled to receive notice of a meeting of the
Executive Committee or the Executive Council shall be as valid and effectual as if it
had been passed at a meeting of the Executive Committee or the Executive Council
duly convened and held. Any such resolution may consist of several documents in
like form, each signed by one or more members of the Executive Committee or the
Executive council.
17. ANNUAL GENERAL OR GENERAL MEETINGS
(1) The first general meeting shall be held at such time, not being less than one month
nor more than three months after the incorporation of the Association, and at such
place as the Executive Council may determine.
(2)
(i) The annual general meeting shall be held within three months of the close of
the financial year.
(ii) The business to be transacted at every annual general meeting shall be:‐
(a) the receiving of the Executive Committee or the Executive Council’s
Report and the statement of income and expenditure, assets and
liabilities and mortgages, charges and securities affecting the property
of the association for the preceding financial year;
(b) the receiving of the auditor’s report upon the books and accounts for
the preceding financial year;
(c) the appointment of an auditor.
(3) The secretary shall convene a special general meeting:‐
(i) when directed to do so by the Executive Council; or
(ii) on the requisition in writing signed by not less than one‐third of the
members presently on the Executive Council or not less than the number of
ordinary members of the Association which equals double the number of
members presently on the Executive Council plus one. Such requisition shall
clearly state the reasons why such special general meeting is being convened
and the nature of the business to be transacted thereat; or
(iii) on being given a notice in writing of an intention to appeal against the
decision of the Executive Council to reject an application for membership or
to terminate the membership of any person.
(4)
(1) At any general meeting the number of members required to constitute a
quorum shall be double the number of members presently on the Executive
Council plus one.
(2) No business shall be transacted at any general meeting unless a quorum of
members is present at the time when the meeting proceeds to business. For
the purpose of this rule “member” includes a person attending as a proxy or
as representing a corporation which is a member.
(3) If within half an hour from the time appointed for the commencement of a
general meeting a quorum is not present, the meeting, if convened upon the
requisition of members of the Executive Council or the Association, shall
lapse. In any other case it shall stand adjourned to the same day in the next
week at the same time and place, or to such other day and at such other
time and place as the Executive Council may determine, and if at the‐15‐
adjourned meeting a quorum is not is not present within half an hour from
the time appointed for the meeting, the members present shall be a
quorum.
(4) The chairman may, with the consent of any meeting at which a quorum is
present (and shall if so directed by the meeting), adjourn the meeting from
time to time and from place to place, but no business shall be transacted at
any adjourned meeting other than the business left unfinished at the
meeting from which the adjournment took place. When a meeting is
adjourned for thirty days or more, notice of the adjourned meeting shall be
given as in the case of an original meeting. Save as aforesaid it shall not be
necessary to give any notice of an adjournment or the business to be
transacted at an adjourned meeting.
18.
(1) The Secretary shall convene all general meetings of the Association by giving not
less than one month notice of ant such meetings to the members of the
Association.
(2) The manner by which such notice shall be given shall be determined by the
Executive Council: Provided the notice of any meeting convened for the purpose
of hearing and determining the appeal of a member against the rejection or
termination of his membership by the Executive Council, shall be given in writing.
Notice of a general meeting shall clearly state the nature of the business to be
discussed thereat.
19. Unless otherwise provided by the Rules, at every general meeting:‐
(1) the President shall preside as Chairman, or if there is no President, or if he is not
present within fifteen minutes after the time appointed for the holding of the
meeting or is unwilling to act, the members present shall elect one of their
number to be Chairman of the meeting;
(2) the Chairman shall maintain order and conduct the meeting in a proper and
orderly manner;
(3) every question, matter or resolution shall be decided by a majority of votes of the
members present;
(4) every member present shall be entitled to one vote and in the case of an equality
of votes the chairman shall have a second or casting vote: Provided that no
member shall be entitled to vote at any general meeting if his annual subscription
is more than one month in arrears at the date of the meeting.
(5) voting shall be by show of hands or a division of members, unless not less than
one‐fifth of the members present demand a ballot, in which event there shall be a
secret ballot. The Chairman shall appoint two members to conduct the secret
ballot in such a manner as he shall determine and the result of the ballot as
declared by the chairman shall be deemed to be the resolution of the meeting at
which the ballot was demanded;
(6) a member may vote in person or by proxy or by attorney and on a show of hands
every person present who is a member or a representative of a member shall have
one vote and in a secret ballot every member present in person or by proxy or by
attorney or other duly authorised representative shall have one vote;
(7) the instrument appointing a proxy shall be in writing, in the common or usual form
under the hand of the appointer or of his attorney duly authorised in writing or, if
the appointer is a corporation, either underseal or under the hand of an officer or
attorney duly authorised. A proxy may but need not be a member of the
Association. The instrument appointing a proxy shall be deemed to confer
authority to demand or join in demanding a secret ballot;
(8) where it is desired to afford members an opportunity of voting for or against a
resolution the instrument appointing a proxy shall be in the following form or a
form as near thereto as circumstances permit;‐
ASSOCIATION
I, of , being a member of the
above named Association, hereby appoint of
, of , or failing him,
, of , as my proxy to vote for me on
my behalf at the (annual) general meeting of the Association, to be held on
day of , 20 , and at any adjournment thereof.
Signed this day of , 20 .
Signature.
This form is to be used *against / *in favour of the resolution.
Strike out whichever is not desired. (Unless otherwise instructed, the proxy
may vote as he thinks fit.);
(9) the instrument appointing a proxy shall be deposited with the secretary no later
than twenty‐four (24) hours prior to the commencement of any meeting or
adjourned meeting at which the person named in the instrument proposed to
vote; and
(10) the Secretary shall cause full and accurate minutes of all questions, matters,
resolutions and other proceedings of every Executive Committee and Executive
Council meeting and general meeting to be entered in a book to be open for
inspection at all reasonable times by any financial member who previously applies
to the secretary for that inspection. For the purpose of ensuring the accuracy of
the recording of such minutes, the minutes of every Executive Committee or the
Executive Council shall be signed by the Chairman of that meeting or the‐17‐
Chairman of the next succeeding the Executive Council meeting verifying their
accuracy. Similarly, the minutes of every general meeting shall be signed by the
Chairman of that meeting or the Chairman of the next succeeding general
meeting: Provided that the minutes of any annual general meeting shall be signed
by the chairman of that meeting or the Chairman of the next succeeding general
meeting or annual general meeting.
20. ALTERATION OF RULES
Subject to the provisions of the Association Incorporations Act 1981, these Rules may be
amended, rescinded or added to from time to time by a special resolution carried out at any
general meeting; Provided that no such amendment, rescission or addition shall be valid
unless the same shall have been previously submitted to and approved by the Minister for
justice and Attorney General together with the prior approval of the ABA Executive.
In such cases the proposed amendment need not be put to a meeting of the Association
until such time as the National decision or a Zone decision on the matter has been formally
advised.
These Rules shall not be amended with regard to the requirement of membership affiliation
and dissolution without the prior approval of the Australian Bowhunters Association.
21. FUNDS AND ACCOUNTS
(1) The funds of the Association shall be banked in accordance with Rule 15.
(2) Proper books and accounts shall be kept and maintained either in written or
printed form in the English language showing correctly the financial affairs of the
Association and the particulars usually shown in books of a like nature.
(3) All monies shall be banked as soon as practicable after receipt thereof.
(4) All amount of twenty dollars or over shall be paid by cheque signed by any two of
the President, Secretary, Treasurer or other member authorised from time to
time by the Executive Committee or the Executive Council.
(5) Cheques shall be crossed “not negotiable” except those in payment of wages,
allowances or petty cash recoupments which may be open.
(6) The Executive Committee shall determine the amount of petty cash which shall
be kept on the imprest system.
(7) All expenditure shall be approved or ratified at a Executive Council meeting.
(8) As soon as practicable after the end of each financial year the treasurer shall
cause to be prepared a statement containing particulars of:‐
(a) the income and expenditure for the financial year just ended; and
(b) the assets and liabilities and of all mortgages, charges and securities affecting
the property of the Association at the close of that year.
(9) All such statements shall be examined by the auditor who shall present his report
upon such audit to the secretary prior to the holding of the annual general
meeting next following the financial year in respect of which such audit was
made.
(10) The income and property of the Association whencesoever derived shall be used
and applied solely in promotion of its objects and in the exercise of its powers as
set out herein and no portion thereof shall be distributed, paid or transferred
directly or indirectly by way of dividend, bonus or otherwise by way of profit to
or amongst the members of the Association provided that nothing herein
contained shall prevent the payment in good faith of interest to any such
member in respect of moneys advanced by him to the Association or otherwise
owing by the Association to him or of remuneration to any officers or servants of
the Association or to any member of the Association or other person in return
for any services actually rendered to the Association provided further that
nothing herein contained shall be construed so as prevent the payment or
repayment to any member out of pocket expenses, money lent, reasonable and
proper charges for goods hired by the Association or reasonable and proper rent
for premises demised or let to the Association.
22. DISTRIBUTION OF SURPLUS ASSETS
If the Association shall be wound up in accordance with the provisions of the Associations
Incorporation Act 1981, and the remains, after satisfaction of all its debts and liabilities, any
property whatsoever, the same shall not be paid to or distributed among the members of
the Association, but shall be given or transferred to the ABA to be held in trust by the ABA
pending the formation of a new affiliated Association in the north Brisbane area sometime in
the future.
23. AFFILIATION
The Association shall be an Association affiliated with the Australian Bowhunters Association
and will recognise only the Australian Bowhunters Association as the sole authority in any
matter affecting the control of and organisation of the sport of Instinctive Archery in all its
forms and of Bowhunting within the Association activities, and D Zone and within Australia
and its territories.
24. ARCHERY EQUIPMENT
All archery equipment used in Association activities and competitions shall comply with that
prescribed from time to time by the National Rules with Shoots of the Australian
Bowhunters Association.
25. ACTIVITIES
The Association shall stage activities with competitive shoots either independently or as a
member Association of the D Zone of the Australian Bowhunters Association as prescribed
by the Rules of the shoots of the Association.
The Association shall stage such other activities as considered desirable for the benefit of
the Association and its members.
As Bowhunting is a highly individual sport the actual art of Bowhunting shall be a matter for
the individual member subject to the provisions of the Hunting Code of Ethics of the
Australian Bowhunters Association.
26. DOCUMENTS
The Executive Committee shall provide for the safe custody of books, documents,
instruments of title and securities of the Association.
27. COMMON SEAL
The Executive Committee shall provide for a Common Seal and for its safe custody. The
Common seal shall only be used by the authority of the Executive Council and every
instrument to which the seal is affixed shall be signed by a member of the Executive
Council and shall be countersigned by the Secretary or by a second member of the
Executive Council or by some other person appointed by the Executive Council for the
purpose.
28. BY‐LAWS
(1) The Executive Council may from time to time make, amend or repeal by‐laws, not
inconsistent with these Rules, for the internal management of the Association and
any by‐law may be set by a general meeting of members.
(2) The present by‐laws are those set out herein and which form part of these Rules
namely:
(i) The club Uniform, as decided from time to time, shall be worn by all
members’ at all designated Club activities.
(ii) Suitable footwear should be worn at all times. Footwear should provide
adequate protection of the feet and be suitable for easy movement over
difficult terrain. Bare feet, thongs or similar footwear is not acceptable.
(iii) The wearing of Camouflage clothing on the Range is prohibited except on
specifically authorised occasions which involve tuition in bushcraft, and
associated subjects.
(iv) Broadhead’s are not to be brought to the club and are expressly prohibited
for use on any Shooting Range, except for specifically designated occasions of
particular activity requiring their use.‐20‐
(v) All members will ensure that the Club and its grounds are kept tidy, free of
rubbish and well maintained.
(vi) No member, regardless of position held, shall alter the Shooting Course
Layout or relocate butts or Shooting Points without the prior approval of the
Range Captain.
(vii) All members shall participate in Club Work Activities, of a time period per
year, designated from time to time. Members failing to give effect to this
requirement without satisfactory cause, shall be dealt with under Article 4.10
of the Club Constitution. Life Members so electing shall be exempt from this
activity.
(viii) All visitors to the Club are to be directed to an Executive Officer of the Club
on arrival at the Club.
(ix) Probationary Members are not permitted to shoot on the Club Ranges until
such time as they have shown themselves competent in the use of the Bow.
The Shoot Director/Coach shall be the sole arbitrator as to the member’s
competency provided that in his/her absence the Range Captain may
arbitrate.
(x) Probationary Members, either individually or severally, shall not shoot on the
Range Course/s without a qualified Member being present.
(xi) No person is permitted to enter onto the Range Course/s unless shooting or
on assigned tasks.
(xii) Each Member, other than a Life Member, is required to be assigned a target
or group of Targets which the Member so assigned will be responsible for
upkeep and maintenance.
(xiii) No animals not on a leash and under separate care are permitted on the
Range, native animals excepted. The Native habitat is to be protected at all
times.
(xiv) No flora is to be cut, damaged or removed from the Range without
permission of the Range Captain.
(xv) Keys issued to members shall remain Club property and are not to be given to
any person not authorised by the Club membership. All keys are to be
returned upon demand or upon ceasing to be a member.
(xvi) Whilst the club promotes family participation in all activities, children are the
responsibility of the person who bring them to the Club. The responsible
person/s shall ensure that behaviour is of an acceptable standard. NO non‐
shooting child is permitted on the Range unless under care and control of an
adult. No liability shall exist against the Club or its members for injury to
children who are not members of the Club or not participating in authorised
activity.
(xvii) No arrow of any description may be shot in any area other than the Club’s
ranges.
(xviii) All members on attending the Club shall sign the Attendance Register.
(xix) All Visitors on attending the Club shall sign the visitors Register.
(xx) All members shall operate the Club Canteen according to a Roster as
prepared from time to time.
(xxi) All members shall at all times promote the activities of the Club and shall seek
out new members.
(xxii) Membership, other than for Life Members, shall not be limited. Juniors and
non‐shooting family members shall not be limited.